- Title
- Records management practices for accountability in the Pixely ka Seme District in the Northern Cape Province
- Creator
- Khalankomo, Apiwe
- Subject
- Records--Management Information organization Public records--Management
- Date
- 2018
- Type
- Thesis
- Type
- Masters
- Type
- Library and Information Science
- Identifier
- http://hdl.handle.net/10353/15287
- Identifier
- vital:40335
- Description
- Records Management is playing a crucial role in government institutions, municipalities. This study sought to explore records management practices in for accountability in the Pixely ka Seme District in the Northern Cape Province in South Africa. The study sought to investigate whether the current records management practices upkeep or demoralize accountability and ultimate service delivery in the local municipalities. These are the objectives that were intended to be accomplished by the study: To find out the role of the provincial archives in the records management practices in Pixely ka Seme in the Northern Cape Province; To determine the extent to which records management practices in the Pixely ka Seme District in the Northern Cape Province comply with the legal and regulatory requirements; and To assess the impact records management practices on service delivery in the Pixely ka Seme District in the Northern Cape Province. Geographical Area; The district is comprised of eight local municipalities: Ubuntu, Umsobomvu, Emthanjeni, Kareeberg, Renosterberg, Thembelihle, Siyathemba and Siyancuma. Its main town is De Aar. Traffic flows through the region, linking the major industrial areas of the country. The area has a low rainfall, while the largest river in South Africa flows through it. Two of the major dams in South Africa, the Vanderkloof and Gariep Dams, are situated on the borders of the district municipality. Main Economic Sectors; Finance and business services (22.5percent), manufacturing (17.4percent), trade and accommodation (15.4percent), government services (12.9percent), transport and communication (11.3percent), mining (6.8percent), community and social services (5.6percent), construction (3.3percent), agriculture (2.7percent) Mixed methods were used for the investigation. Questionnaires and in depth interviews were used to collect data. Purposive sampling method was used to identify interview participants and adopted open ended questions to collect all necessary information by a questionnaire. The total population of the study was the Pixely ka Seme District employees in the Northern Cape Province. The Records Management Officials from eight local municipalities. The study sampled 18 participants but ended completing the investigation on 9 participants purposively. Total of Nine; 5 (56percent) of the participants were females while 4 (44percent) were males. The process was made possible through the use of purposive sampling to have the targeted respondents of the study. The study was enclosed within the theoretical frame of the “Life Cycle of a record” model and “Continuum model” to outline the whole process of record keeping discipline. The study discovered that records management negatively affected timely, effective and efficient accountability and in terms of audit results and service delivery. The results of the study revealed the dominance of the females in the records management practices in the Pixely ka Seme District. This finding was used was to analyze the impact of gender equality in the records management practices in the district. In this study, there is of a high number of females as compared to males and the study concluded that females led the records management structure in the Pixely Ka Seme District. Furthermore, the age range in this study proved to be one of the major factors that led to poor records management practice in the District. In addition, that qualification in relation to records management is the major hindrance in effective records management in the in the Pixely Ka Seme District in Northern Cape Province. Hereinafter, The Provincial Archives is not involved at all in the records management practices in the Northern Cape Province in the Pixely Ka Seme District. A large number of the municipalities do not have records management policies in place for the practice of proper records management. It is evident that records management compliance in compromised in this regard. A significant large number of the municipalities function without a legislative provision in terms of its record keeping. The study recommended that municipalities should now employ more and qualified records managers to rescue institutional records and the image of the organization. South African Local Government Association Records Management Forum (SALGA) as a municipal advocate must emphasize and command that municipalities must employ records managers at a managerial level to improve records section and professionalism in the field of records.
- Format
- 131 leaves
- Format
- Publisher
- University of Fort Hare
- Publisher
- Faculty of Social Science and Humanities
- Language
- English
- Rights
- University of Fort Hare
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| Thumbnail | File | Description | Size | Format | |||
|---|---|---|---|---|---|---|---|
| View Details Download | SOURCE1 | (MLIS) Thesis Apiwe Khalankomo 2018.pdf | 2 MB | Adobe Acrobat PDF | View Details Download |